Haulier


Our services for you as a haulier are divided into 6 categories. A click gives you more information.

39294382 - truck in warehouse - cargo transport

Customs Compliance

Meet legislations of Customs and supervisors EU/NL

What is it?
DGVS is a Dutch Acronym for Paperless Goods Movement Tracking System. This system allows companies With a customs RTO (Temporary Storage) license to transport and store goods without documentation.

For whom?
Any companies with a DGVS/ RTO license. These include forwarders, transport companies and handling agents.

What are the benefits?
• An NCTS (Transit) declaration is no longer required for the transport of goods under Customs supervision.
• Movements of goods are visible to users and customs authorities.
• Stock monitoring.
• Entries (input and take in transactions) and removals (output and take out transactions)are reported from the company’s own Warehouse Management System; results are displayed in the DGVS Web application.
• Monitoring of incorrect entry and removal information.
• Corrections can be made up to the date of the report to the Customs authorities.
• The Customs authorities later check the accounts; no delays in the process.
• A faster, simplified process.

How does it work?
To use this facility, you require a RTO License, which is issued by the Customs authorities. You can report the transport movements to DGVS from your own system. Cargonaut provides access to the Web application in which your reports are displayed as transactions. In addition to a list of transactions, you have a list of your stock and mismatches – a mismatch is a discrepancy between an entry and a removal. DVGS checks whether the reference, number of units, and customs status are the same.

Additional information
See also the website of ACN Air Cargo Netherlands.

What is ECS?
The Export Control System (ECS) allows the Customs authorities to check and confirm if goods designated for export are actually departing the European Union. Cargonaut ensures that clients can communicate with ECS smoothly and efficiently.

For whom?
Exporters, forwarding agents or other parties acting as ‘Traders at Exit’.

What are the benefits?
Declaration of the goods at the location of exit allows the original export declaration to be cleared after several ECS reports. This means that the declarant does not need to pay VAT on goods that have been shipped from the European Union.

How does it work?
For ECS, Cargonaut has an intelligent hub function that collects and integrates messages and data from users and converts them into Customs ECS messages. Clients can send EDI messages to Cargonaut or use the ECS Web Portal.

ECS at Schiphol
Cargonaut handles the entire ECS air cargo process for the Schiphol.

Arrival-at-Exit report
You have three options for reporting air cargo shipments to Cargonaut. The ‘Trader at Exit’ generates the ‘Arrival at Exit’ message once the goods have reached the final office of exit. At Schiphol Airport, the last location of exit has been established as being the location of delivery to the handling agent; the Trader at Exit is the exporting party or the latter’s transport company/forwarding agent.

Option 1, via DGVS: DGVS is the Paperless Goods Movement Tracking System, which registers and tracks transport between companies with a RTO (temporary storage). The DGVS user completes a registration transaction, specifying the MRN (= movement reference number) of the export or NCTS declaration. When received the take out transaction, Cargonaut generates the Arrival-at-Exit message.

Option 2, through a Notification of Export message: The client sends an EDI Notification of Export to Cargonaut, specifying the MRNs and Air Waybill numbers corresponding to the export declaration or NCTS declaration. The client can send the Arrival-at-Exit message to ECS directly, or, alternatively, it can instruct Cargonaut to do so based on the Notification of Export message.

Option 3, through the ECS Web Portal: Via the Cargonaut Web Portal, the client reports the MRNs and Air Waybill numbers corresponding to the export declaration or NCTS declaration. The client can send the Arrival-at-Exit message to ECS directly, or, alternatively, it can instruct Cargonaut to do so on its behalf.

The ECS manifest
Once Cargonaut has received the MRNs and air waybill numbers from the declarant or forwarding agent, it is still not possible to prepare an ECS manifest; for this purpose, we also require the export air cargo manifests from the handling agents at Schiphol and the departure times of the planes. We then convert this data into an ECS manifest for the Customs authorities.

Confirmation of Exit
The ECS system checks the ECS manifest and the MRN numbers of the declarations listed in the manifest. After the check, ECS sends a Confirmation of Exit, which the exporter can then use to show the zero VAT rate.

New ECS service
We are currently working with ACN (Air Cargo Netherlands) to establish an export delivery procedure, as part of which the various players in the chain will be able to track the export delivery process. The export delivery procedure forms part of the Informatiemakelaar (Information Broker) project.

eFreight

Paperless transportation of your shipments

What is it?
E-Link supports and improves the export delivery process. The system allows the various parties to view and send the status of this process before, during an dafter the delivery of export shipments.

For Whom?
E-Link is for ground handlers (the “intake” and “back office”), forwarders and truckers.

What are the benefits for the forwarder/trucker?
• Re-use of information for more transparancy and reduce of errors.
• Real time status reports.
• Online information on customs controls and inspections before built up and loading of the goods in the truck.
• Faster handling at the ground handler, so more tranportations per day.
• Consistent with E-Freight and reducing paper document flows.

What are the benefits for the ground handler?
• Planned delivery enables a more efficiënt handling.
• You know who will arrive, with which cargo and truck.
• Online information on customs controls and inspections before unloading.
• Optimalisation of internal business processes.
• Consistent with E-Freight and reducing paper document flows.
• Improves the safety of the freight processes.

How does it work in practice?
The application provides access to data related to export shipments, which is available in a number of other Cargonaut systems. The handling agent decides to accept the export shipment on the basis of the following status indicators:
When accepting the export shipments, the handling agent sees whether the export declaration (Master Reference Number), ECS report, DGVS result, Air Waybill and House Waybill are all present. Based on this information, the handling agent then decides whether it will accept the shipment or whether adjustments/additions are required. Furthermore, the system indicates whether the Customs authorities perform an inspection (ECS notification of inspection).
Following delivery, forwarding agents and handling agents can track further progress (ECS manifest outgoing, confirmation or exit) through the system.

In combination with the ACN pass the shipment can be linked to a truck and driver. This means an automated entrance control at the handler and automated registration of shipment transfer.

How does the system work?
The air waybill is used as the basis; information such as house waybills, Master Reference Numbers of declarations, flight details and status indicators are related to the
air waybill.

Status indicators show if the status of the shipment is ready for acceptance (Ready for Intake). eLink shows the following status indicators:
• The DGVS indicator: is the DGVS procedure properly completed.
• The ECS indicator: are the ECS formalities completed. geeft weer of aan alle ECS formaliteiten is voldaan.
• The Customs indicator: are there control messages from Customs, than the shipment will be treated separately by the ground handler.
• The Security indicator: indication if security details are present.
• The Paperless indicator: indication about the paperless status of a shipment.

The delivery process
• The forwarder creates via E-Link a part ride or visit for the shipment, which is ready for export.
• The truck and the ACN pass of the driver is linked by SmartLOXS desk-VIEWER at the location of the forwarder.
• The forwarder creates a ride or trip, with one or more partial rides (visits) for all shipments for this truck and driver to be delivered to one or more handlers.
• A pre announcement is sent to the handler.
• By offering the ACN pass at the handler’s gate the holder of the pass is known. Also the license plate of the truck is read automatically and Customs and E-Link status is checked. At the background also the relation between registered agent en known shipper is checked. A matrix sign directs the driver to the next process step. In case of a customs inspection the driver will be directed to an inspection location.
• After the identification of the driver the goods can be unloaded.
• After the unloading the driver and the warehouse supervisor both sign electronically for the transfer of the goods. This transfer, the date and time, the location and the persons involved are now registered and visible for forwarder and handler.
• If a shipment is rejected, E-Links shows the reason for rejection.

Additional conditions
For the use of eLink together with the use of ACN passes you will need additional services of SmartLOXS. We refer to the SmartLOXS Services product sheet.

Ready for Carriage

Fast delivery of goods at Schiphol without penalties

What is it?
eCargo Receipt supports and improves the export delivery process. The system allows the various parties to view and send the status of this process before, during and after the delivery of export shipments. Based on the information stored in the system, the forwarding agent can establish for a delivery whether all the formalities have been complied with. The system adapts to changes in horizontal and vertical customs control and e-Freight. In combination with the cargo pass we call this product eLink. See our eLink product sheet.

For whom?
The eCargo Receipt web application is designed for handling agents (intake desk and back office) and forwarding agents.

What are the benefits?
Process optimisation of internal processes, such as the acceptance process at the handling agent’s offices.

How does it work in practice?
The application provides access to data related to export shipments, which is available in a number of other Cargonaut systems. When accepting the export shipments, the handling agent sees whether the export declaration (Master Reference Number), ECS report, DGVS result, Air Waybill and House Waybill are all present. Based on this information, the handling agent then decides whether it will accept the shipment or whether adjustments/additions are required.

Furthermore, the system indicates whether the Customs authorities perform an inspection (ECS notification of inspection). Following delivery, forwarding agents and handling agents can track further progress (ECS manifest outgoing, confirmation or exit) through the system.

How does the system work?
The air waybill is used as the basis; information such as house waybills, Master Reference Numbers of declarations, flight details and status indicators are related to the
air waybill.

Based on the status indicators, it is then determined whether a shipment is ready for acceptance by the handling agent (Ready for Take-in). The system shows three status indicators:
• The DGVS indicator specifies whether the DGVS procedure was completed correctly by the forwarding agent.
• The ESC indicator specifies whether all ECS formalities have been complied with.
• The Customs indicator specifies whether any inspection notifications have been received from the Customs authorities. If this is the case, the handling agent sets the shipment aside for inspection.

The following information and lists are available in the application:
• Comprehensive report of information exchange between the various parties in the export chain.
• Status information for the transfer from the second-line warehouse to the first-line warehouse.
• Exit Notification reports for the ECS (Export Control System).
• Exit Notification Alert information for completeness of AWB for all underlying HWBs.
• Digital ACN goods receipt (PDF document).
• Image of Air Waybill and House Waybill.
• Physical status of first-line warehouse.

What is it?
E-Link supports and improves the export delivery process. The system allows the various parties to view and send the status of this process before, during an dafter the delivery of export shipments.

For Whom?
E-Link is for ground handlers (the “intake” and “back office”), forwarders and truckers.

What are the benefits for the forwarder/trucker?
• Re-use of information for more transparancy and reduce of errors.
• Real time status reports.
• Online information on customs controls and inspections before built up and loading of the goods in the truck.
• Faster handling at the ground handler, so more tranportations per day.
• Consistent with E-Freight and reducing paper document flows.

What are the benefits for the ground handler?
• Planned delivery enables a more efficiënt handling.
• You know who will arrive, with which cargo and truck.
• Online information on customs controls and inspections before unloading.
• Optimalisation of internal business processes.
• Consistent with E-Freight and reducing paper document flows.
• Improves the safety of the freight processes.

How does it work in practice?
The application provides access to data related to export shipments, which is available in a number of other Cargonaut systems. The handling agent decides to accept the export shipment on the basis of the following status indicators:
When accepting the export shipments, the handling agent sees whether the export declaration (Master Reference Number), ECS report, DGVS result, Air Waybill and House Waybill are all present. Based on this information, the handling agent then decides whether it will accept the shipment or whether adjustments/additions are required. Furthermore, the system indicates whether the Customs authorities perform an inspection (ECS notification of inspection).
Following delivery, forwarding agents and handling agents can track further progress (ECS manifest outgoing, confirmation or exit) through the system.

In combination with the ACN pass the shipment can be linked to a truck and driver. This means an automated entrance control at the handler and automated registration of shipment transfer.

How does the system work?
The air waybill is used as the basis; information such as house waybills, Master Reference Numbers of declarations, flight details and status indicators are related to the
air waybill.

Status indicators show if the status of the shipment is ready for acceptance (Ready for Intake). eLink shows the following status indicators:
• The DGVS indicator: is the DGVS procedure properly completed.
• The ECS indicator: are the ECS formalities completed. geeft weer of aan alle ECS formaliteiten is voldaan.
• The Customs indicator: are there control messages from Customs, than the shipment will be treated separately by the ground handler.
• The Security indicator: indication if security details are present.
• The Paperless indicator: indication about the paperless status of a shipment.

The delivery process
• The forwarder creates via E-Link a part ride or visit for the shipment, which is ready for export.
• The truck and the ACN pass of the driver is linked by SmartLOXS desk-VIEWER at the location of the forwarder.
• The forwarder creates a ride or trip, with one or more partial rides (visits) for all shipments for this truck and driver to be delivered to one or more handlers.
• A pre announcement is sent to the handler.
• By offering the ACN pass at the handler’s gate the holder of the pass is known. Also the license plate of the truck is read automatically and Customs and E-Link status is checked. At the background also the relation between registered agent en known shipper is checked. A matrix sign directs the driver to the next process step. In case of a customs inspection the driver will be directed to an inspection location.
• After the identification of the driver the goods can be unloaded.
• After the unloading the driver and the warehouse supervisor both sign electronically for the transfer of the goods. This transfer, the date and time, the location and the persons involved are now registered and visible for forwarder and handler.
• If a shipment is rejected, E-Links shows the reason for rejection.

Additional conditions
For the use of eLink together with the use of ACN passes you will need additional services of SmartLOXS. We refer to the SmartLOXS Services product sheet.

Security Compliance

What is it?
Aviation Security Assistant is a functionality within eLink for the input of security details, in case you do not use the Airwaybill (FWB) in version 16 or higher. In this way the “AvSec” indicator will show the correct security status and you avoid any delays at the handlers premises. You can also put in the security data if your shipment will be screened after you have sent in your FWB message.

For Whom?
The Aviation Security Assistant can be used by:
• Freight forwarders
• Hauliers
• Screening parties

What are the benefits?
• Compliance with law and regulations
• You can monitor the security audit trail from forwarder till handler
• Speed up the delivery process at the handler
• Paperless delivery of goods, under conditions.

How does it work?
All requested components, as mentioned below, can be typed in the user screen:

Connectivity

Share information between partners and chains

Track and Trace

Check the status of your shipment

What is it?
eCargo Receipt supports and improves the export delivery process. The system allows the various parties to view and send the status of this process before, during and after the delivery of export shipments. Based on the information stored in the system, the forwarding agent can establish for a delivery whether all the formalities have been complied with. The system adapts to changes in horizontal and vertical customs control and e-Freight. In combination with the cargo pass we call this product eLink. See our eLink product sheet.

For whom?
The eCargo Receipt web application is designed for handling agents (intake desk and back office) and forwarding agents.

What are the benefits?
Process optimisation of internal processes, such as the acceptance process at the handling agent’s offices.

How does it work in practice?
The application provides access to data related to export shipments, which is available in a number of other Cargonaut systems. When accepting the export shipments, the handling agent sees whether the export declaration (Master Reference Number), ECS report, DGVS result, Air Waybill and House Waybill are all present. Based on this information, the handling agent then decides whether it will accept the shipment or whether adjustments/additions are required.

Furthermore, the system indicates whether the Customs authorities perform an inspection (ECS notification of inspection). Following delivery, forwarding agents and handling agents can track further progress (ECS manifest outgoing, confirmation or exit) through the system.

How does the system work?
The air waybill is used as the basis; information such as house waybills, Master Reference Numbers of declarations, flight details and status indicators are related to the
air waybill.

Based on the status indicators, it is then determined whether a shipment is ready for acceptance by the handling agent (Ready for Take-in). The system shows three status indicators:
• The DGVS indicator specifies whether the DGVS procedure was completed correctly by the forwarding agent.
• The ESC indicator specifies whether all ECS formalities have been complied with.
• The Customs indicator specifies whether any inspection notifications have been received from the Customs authorities. If this is the case, the handling agent sets the shipment aside for inspection.

The following information and lists are available in the application:
• Comprehensive report of information exchange between the various parties in the export chain.
• Status information for the transfer from the second-line warehouse to the first-line warehouse.
• Exit Notification reports for the ECS (Export Control System).
• Exit Notification Alert information for completeness of AWB for all underlying HWBs.
• Digital ACN goods receipt (PDF document).
• Image of Air Waybill and House Waybill.
• Physical status of first-line warehouse.